What is project management?

As project management we understand the management of its life cycle, from its initial definition to closing. Any project must deliver a defined product, on a defined date, and within a specific budget. These aspects are not negotiable once the project has started, except in requests for changes, so project management requires careful planning of deadlines, tasks and costs, resulting in a large number of operations that must be managed.


How does classic project management work?

The classic project management divides the project into several phases (planning, execution, monitoring and closing), which are performed consistently in the defined order. This gives a high degree of certainty or confidence in planning, even if it is progressively developed as the project progresses. In this way the project is defined at the beginning of the project with the highest possible precision, closing a delivery date, the resources allocated and the contractually agreed costs.

Classic management vs. AGILE management. Gantt graphic

Due to this orderly structure, classical project management is particularly interesting for large projects that have very constant requirements and do not require short-term correction loops. But what happens when we have small projects, with unclear scope, shared resources that change, etc? A normal situation in small companies that carry several small projects in parallel.

In this case, the essential disadvantage of classical project management is evident due to the lack of flexibility, which creates the risk of errors being detected and corrected later, implying higher costs.

 

How does AGILE project management work?

The AGILE project management is based on the SCRUM conceptual framework; A framework widely used in software projects where the requirements are not always clear at the beginning, and these are changing as knowledge is generated and testing the product.
This also occurs in classical projects of engineering or development of new products outside the software sector, when these include a high degree of innovation or indefinition, where knowledge is generated as the project progresses; Modifying the initial hypotheses and requirements of the project.

 

Classic management vs. AGILE management. Agile management schema

Because the AGILE management develops the project on the basis of short cycles (called sprints) that seek partial objectives, and that can influence the objectives of the following cycles, the concept of rigid planning, which should only be changed through a process of Management and approval of changes, is overcome by a way of working more flexible and adaptable to the needs of the project and the client.

 

What is hybrid project management?

We speak of hybrid management to the combination of classic project management and AGILE management. This pragmatic approach is mainly used in industries with high pressure innovations with short periods of time, not only within the IT sector or telecommunications, or that work in environments subject to changes that make difficult to follow a very rigid planning.

Hybrid project management aims at more flexible management and implementation of changes, stronger orientation to project results and customer needs, and reduced project implementation time compared to traditional project management .


To achieve this, the AGILE management is integrated into the classic management structure in the form of subprojects within the overall planning, which have their own objectives aligned with the final objectives of the project. Therefore we would no longer be talking about the project execution phase, but rather a set of several aligned implementation phases, which are managed through the AGILE philosophy.

This hybrid management is already being considered in many modern project management programs, which allow the combination of a Gantt type schedule for the long-term management of the project, with Kanban boards for short-term management.

Project management: Traditional, Agile and Hybrid PMI

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