As an agile  company we are constantly improving, we are trying to implement processes that allow us to communicate better and align with our team to meet our goals and take better advantage of the resources we have.

Some time ago we began to use the kanban tool, board to monitor the tasks and processes raised based on objectives. It is a simple and very useful tool, our adaptation consists of 4 columns:

Future ideas.
To do.
In progress.
Finished.
The goal of Kanban, one of our communication systems, is to know what we are doing as a team, to set deadlines throughout the week to fulfill it and to use our time in what we really need to do.

When we started using this resource, we placed all our tasks to do in the week under the column “In process” (because we would be doing them throughout the week), however given the dynamism of this tool we learned that each task should be located Under “the label” that actually reflects its state, the idea is to know in real time what we are doing, what we had done and what we needed to do.

On Monday at the planning and evaluation meeting, we reviewed the progress of the tasks and added new goals. Over the weeks we realized that in order to take full advantage of the benefits of Kanban it is advisable to use and monitor periodically, not only at the beginning of the week. That means making use of the board on a daily basis, which took us a long time to get used to.

The positive results we have achieved over this time are:

Better communication and fluency. We all know what each one is and what we need from each other.
Greater focus of the team on important tasks.
Performing tasks based on objectives.
Increased productivity of the equipment.
Monitoring progress, responsibilities and priorities.
Without a doubt using Kanban to plan our week was a great help to work more efficiently, both individually and as a team. We invite you to use it in your companies and enterprises and tell us your experiences!

Agility and use of Kanban in administration

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