A total of 10 applications that are widely used to manage projects and summarize which aspects are the most important so you can make an informed decision and if you have interest, try some demo of them to decide if it is effectively the tool you need to manage your Projects or those of your organization.


JIRA is a web-based application for tracking errors, incidents and for the operational management of projects. Jira is also used in non-technical areas for task management.

The tool was developed by the Australian company Atlassian. Initially Jira was used for software development, serving as support for requirements management, status tracking and later for error tracking.

As a curiosity, the name of this project management application is derived from the Japanese name for Godzilla “Gojira”


It is a popular tool that performs very basic functions that have been optimized over the years to manage and coordinate projects in a simple and effective way.

Its ease of use means that in most cases you do not need to use a tutorial to learn how to use its functions.

The application works from a browser, allowing different users to connect from anywhere with Internet access.


Asana is a web and mobile application designed to improve communication and team collaboration. It was developed by Facebook co-founder Dustin Moskovitz and engineer Justin Rosenstein, who had, among other occupations, improved the productivity of Facebook employees.

It is a collaborative application for the management of tasks and projects. It has many functionalities, such as workspaces, projects, personal projects, tasks, labels, notes, comments and a mailbox that organizes and updates information in real time.

It is designed to make it easier for individuals and teams to plan and manage their projects and tasks. Each team has a workspace. Workspaces contain projects and projects contain tasks.


Kanban Tool is a solution for visual process management that helps teams work more efficiently, visualize workflow, analyze and improve work processes according to Kanban methods.


Sinnaps is a very powerful and visual project management tool that helps to plan your projects and share their management with other components of the team. Sinnaps uses PERT (Project Evaluation and Review Techniques) and CPM (Critical Path Method) techniques to help you plan your projects and get the most optimal workflows possible. It allows among other things to create workflows in a collaborative way and reuses processes.


Citrix Podio is a social collaboration tool where you can create applications and configure workspaces to support your workflows, a powerful and visual tool that now forms part of the compendium of applications of the well-known Citrix technology company. It is compatible with other CRM applications and also with ShareFile and GoToMeeting.


It is an online project management and collaboration tool. It allows its users to adjust their project plans, prioritize tasks, be aware of planning and collaborate online with their teammates. Wrike’s main objective is to order the work process and allow companies to prioritize the most important tasks

All versions incorporate an activity flow that informs users about any type of action performed by other users belonging to a specific workgroup.

Wrike software also incorporates social functions and is integrated with other programs like Google Apps, Microsoft Outlook, Microsoft Excel, Microsoft Project, Google Drive, Dropbox, Apple Mail, Box, IBM Connections, etc.


Powerful collaborative visual tool for the management of projects with multiple functionalities and possibilities of integration among which stand out:

Project Planning
Document Management
Resource Management
Change Request and Management Issues
Social Collaboration
Real-Time Portfolio View
External Collaboration
Budget & Expense Management
Mobile Connectivity
Integrations: Salesforce.com, Box, Intacct, QuickBooks, Jira, SharePoint, Google Docs, ProofHQ, etc.
Risk Management

A very easy-to-use but powerful tool, among other things, it helps you get information about job management and cloud collaboration features such as change notifications, reminders, shared files, Gantt diagrams and web forms for data collection.

Allows you to generate alerts and reminders, create and share Gantt diagrams, generate reports, etc. It is used in various companies, such as the well-known Groupon (see success case here)


Not least, on the contrary, Microsoft Project is possibly the most popular and well-known project management tool, defended by some and criticized by others equally.

With different versions ranging from Project Lite for team members to versions in the cloud (Project Online) to the more complete corporate version (Project Server).

Microsoft Project is a very powerful project management tool, but in order to use it correctly we must form properly since the advanced options offered by the application have a sharp learning curve.


Given the interest that has aroused this article, I have decided to update it with a couple of super useful tools for the management, in this case of the teams and the clients, that I have discovered in the last months:

11) TribeScale

The main competitive advantage of successful companies is their ability to create groups of people with shared objectives, and mechanisms to coordinate in an agile and effective way to achieve them.

Hence the idea of ​​TribeScale. Designed to coordinate teams flexibly and efficiently, without losing focus on objectives and priorities.

This powerful and visual tool allows us, among other things: Control objectives and results, effective communication among team members, centralized information that helps to make executive decisions and task management and reports progress.

12) SumaCRM

This CRM is super useful for managing contacts / clients, it is very easy to use and allows us to import information from excel, gmail, outlook etc.

It is designed for SMEs and medium-sized businesses, allowing them to keep track of all sales, customers, task management and even manage e-mailing.

From SumaCRM they offer you the option to test the application without cost and you even have the option to request a free demo in which they explain the operation and how to adapt the application to your business.


So far the review of these tools of project management and collaboration. Obviously they are not all that are or are all that they are, but that is a good example of the important range of options available in the market.

When choosing one or the other, you should analyze what are our particular needs, the features offered by the tool and the cost of licensing them.

PMI: A total of 10 applications that are widely used to manage projects

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