By Borja Arrizabalaga
A project manager is the person responsible for accomplishing the stated project objectives. Key project management techniques include creating and attainable project objectives, building the project requirements, and managing the triple constraints for projects, which cost time, money and quality. A PM is often a client representative and has to determine and implement the exact needs of the client based on the knowledge the firm they are representing. Managing a project can be a daunting task. Succeeding in managing a project is a tough ask on a PM.
Here we discuss some of the ways that will help a PM to succeed in leading the management group. Development of the group is more important for a PM than personal development. The personal development should invariably assist in development of the management of the group. This article summarises some if the methods that will help you in succeeding in your management. Following these would not guarantee successful project but it would boost the chances of success.
Understand the scope and objectives:
First and foremost, a PM must understand clearly ultimate objective of the project. Deciding the real objectives will help you plan the project successfully. Scope defines the boundary of the project. This will give a fair understanding of the work that must be put into the project.
A PM must define what will be delivered by the project. Decide the tangible things and document them in detail so that anyone can produce them correctly.
Planning requires the PM to decide upon the people, resources and the budget that is required to complete the project. Detailed planning of the above mentioned factors must be involved. Involve the project team in determining the time, effort and resource required to complete a project without any glitches. Set milestones which indicate the critical dates during the project. Make sure that your team is informed of these days.
Project manager must ensure effective communication between the team to maximize productiveness. Every team member must know their responsibilities thoroughly. If the PM does not communicate with the members about the milestones and goals, then the team might end up giving undue importance to unimportant details, thereby, minimising productiveness.
The project manager must continuously track the progress of the project and must see if the project is adhering to the planned progress. You will need to analyse the variations in actual cost and expected cost. Tracking the development of the project will help you to make changes so that the project goes in the right direction. This increases the chances of project success. Not managing effectively is often a reason why projects fail.
As a PM it becomes your duty to make sure that the project becomes a success. One thing hence that has to be taken into account is the risk. Risks must be identified as quickly as possible and plans must be made to avoid these risks. If they cannot be avoided, then plans must be made to mitigate the risk to lessen its impact if it occurs.